Request for Qualifications (RFQ) On-Call Capital Project Professional Service Roster
RFQ # 2025-02
Request for Qualifications (RFQ) On-Call Owners Representative Services RFQ # 2025-01
See notices in full below:
NOTICE TO CONSULTANTS
PORT TOWNSEND SCHOOL DISTRICT
Request for Qualifications (RFQ) On-Call Owners Representative Services
RFQ # 2025-01
TITLE On-Call Owner’s Representative Services from August 2025 through August 2028.
DUE DATE Statement of Qualification will be accepted until 2:00 PM on July 25, 2025 via email
OWNER Port Townsend School District #50
Contact Person: [email protected]
All questions must be emailed by July 18, 2025
Description:
The Port Townsend School District is requesting Statements of Qualifications (SOQ) for On-Call Owner’s Representative Services from August 2025 through August 2028 with the option of extending the contract for an additional two-years, up to August 2030. The selected firm will assist PT Schools in the management, oversight, and delivery of capital projects, facility improvements and related infrastructure developments as directed by the agency. Services will be provided on an as-needed basis over the contract period. The District reserves the right to retain the selected firm at the District’s sole discretion. There is no guarantee of work, all projects are contingent upon funding received.
Scope of Work:
The District has assembled a facilities advisory committee including staff, board directors, and community members. The committee recognizes a need for robust project management and community engagement for visioning campus improvements in preparation for a capital bond in winter 2026. The district is seeking a qualified Owner’s Representative firm to work as an extension of staff in managing various capital projects through their entire lifecycle-- predesign, permitting, contract document development, bid support, construction management and support, contract compliance and final close out.
The future scope of work may include the renovation of three buildings, two new additions and the demolition of buildings, with a cost estimate of approximately $100 million.
QUALIFICATION OF REQUIREMENTS
Firms should be able to demonstrate the following through their submittal:
- Your experience in projects of varying size, scope, and complexity
- Your ability to complete the task in a timely manner
- Knowledge and experience necessary to ensure compliance with any regulatory requirements, particularly Jefferson County and City of Port Townsend
SUBMITTAL REQUIREMENTS
Submittals shall include in the following:
- A brief letter of introduction.
- A description of Firm
- Project Approach
- Recent and relevant experience with references
- Resumes of key personnel and respective roles.
- An organizational chart of the proposed project team.
Submittals should focus on substance and brevity. Email completed packets to [email protected]. Port Townsend Schools will review all proposals. If there are any questions with respect to this Request for Qualifications, please contact Kai Wallin, District Community Liaison, at [email protected].
EVALUATION CRITERIA
The evaluation of proposals will be based generally on the above submittal requirements.
SELECTION SCHEDULE
- Release of RFQ July 9, 2025
- All Questions Due End of Day July 18, 2025
- Proposals Due 2 pm July 25, 2025
- Interviews August 4th, 2025 10 am - noon
- Selection of Successful Firm: First week of August 2025
NOTICE TO CONSULTANTS
PORT TOWNSEND SCHOOL DISTRICT
Request for Qualifications (RFQ) On-Call Capital Project Professional Service Roster
RFQ # 2025-02
TITLE On-Call Professional Services for PT Schools Capital Projects
DUE DATE Statement of Qualifications will be accepted until 2:00 PM on August 06, 2025
OWNER Port Townsend School District #50 Contact Person: Kai Wallin: [email protected] All Questions must be emailed to Kai Wallin, by Friday July 25, 2025
Description:
The Port Townsend School District is requesting Statements of Qualifications (SOQ) for On-Call Professional Services from August 2025 through August 2028 with the option of extending the contract for an additional two-years, up to August 2030. The district is seeking responses from the following disciplines:
• Architectural
• Civil Engineering
• Geotechnical
• Mechanical
• Building Envelope
• Survey
• Hazardous Materials
• Materials Testing & Inspection
• Environmental
• Commissioning
The selected firms will assist PT Schools in the design and delivery of capital projects, facility improvements and related infrastructure developments as directed by the agency. Services will be provided on as as-needed basis over the contract period. The District reserves the right to retain the selected firm at the District’s sole discretion. There is no guarantee of work, all projects are contingent upon funding received.
Scope of Work:
The District has assembled a facilities advisory committee including staff, board directors, and community members. The committee recognizes a need for robust project management and community engagement for visioning campus improvements in preparation for a capital bond in winter 2026. The district is seeking a qualified consultants to work on various capital projects through their entire lifecycle- - predesign, permitting, contract document development, bid support, construction administration and support, contract compliance and final close out.
The future scope of work may include services for the renovation of three buildings, two new additions and the demolition of buildings, with a cost estimate of approximately $100 million.
QUALIFICATION OF REQUIREMENTS
Firms should be able to demonstrate the following through their submittal:
• Your experience in projects of varying size, scope, and complexity
• Your ability to complete the task in a timely manner
• Knowledge and experience necessary to ensure compliance with any regulatory requirements, particularly Jefferson County and City of Port Townsend
SUBMITTAL REQUIREMENTS
Submittals shall include in the following:
1. A brief letter of introduction.
2. A description of Firm
3. Project Approach
4. Recent and relevant experience with references
5. Resumes of key personnel and respective roles.
6. An organizational chart of the proposed project team.
7. Fee schedule that spans the duration of the contract (5 Years)
Submittals should focus on substance and brevity. Email completed packets to Kai Wallin, District Community Liaison at [email protected]. Port Townsend Schools will review all proposals. If there are any questions with respect to this Request for Qualifications, please contact Kai Wallin at the same email listed above.
EVALUATION CRITERIA
The evaluation of proposals will be based generally on the above submittal requirements.
SELECTION SCHEDULE
• Release of RFQ July 14, 2025
• Proposals Due 2 pm August 06, 2025
• All Questions Due July 25, 2025
• Notification of Successful Firms will occur around August 15, 2025
• Interviews (if conducted) will be on August 13, 2025